Office Moving guidelines

Office moving or any office furniture removal can be very tense and very little control maybe given to workers and their families, if they are moving out of town. Generally there are specific rule that companies and corporations will give staff and these should be followed to the letter.

Here are some general guidelines to help the office moving process go easily.

3 Months before the Move
Get ready for the move 3 months in front of time as it is new land for most people.
Keep in mind that companies and corporations continue to operate even during a move.
Use only the necessary amount of time planning and preparing for the move.
Become recognizable with the new offices and location.
Measure all rooms that are going to be used in the new location.
Note the rooms' shapes and new furniture.

1 Month before the Move

Internal notifications with the plan copy and moving information should be sent to all employees, movers, landlords, renters, etc.

Make mover’s alert of location for each piece of furniture.

Make sure that movers are aware of which furniture, such as desks, belongs to which employees.

Label furniture for each floor with colored labels and number them according to the exact employee that they belong to. Also do this with all equipment.
Ensure that all labels are noticeable.

Moving Day

Ensure supervisors instruct employees correctly on moving day using these instructions.
Ensure each employee in each department has a copy of these tips and then they can return to work rapidly with the least amount of delay.
Make sure each employee packs their own personal items prior to the move, following these tips.

Moved objects

Remove and pack into secure boxes all things enclosed in cupboards, wall units, desks, shelves and bookcases.

Do not unfilled filing cabinets, but secure them with a lock, thick packing tape or string.
Pack all personal things such as possessions, plants, pictures, fountain pens, lighters, money, legal documents and other items in secure boxes and move them personally. If special containers or boxes are required, ask the mover.

Lock all security files prior to the move. If special regulations require specialize escorts then inform the moving consultant to make special arrangements to consolidate the files with the movers.

Empty storage and supply cabinets, locking or tying the doors securely shut. Pack all items into secure and sealed boxes.

Above Street Level Floor Access

Study each floor of the office building to put elevators and ensure they are working properly and are big enough for furniture moves prior to the move. If elevators are unfit or there are none then give ample warning to the movers so they can prepare.

Electrical Machines Moves

Make sure that the movement of machine technology is done by someone who knows what they are doing as some machines need special handling. With rented equipment, notify the rental agency or company prior to the move.

Disconnect computers and take apart them properly.

Drain all photocopying machines of liquids, and secure loose parts securely or remove them and transport them in separate sealed boxes.