Tips to make your Office Move a great Success

Changing the site of an office or business is quite challenging. Several factors need to be considered so that the running of the business is not precious. An office moving checklist can help to make sure that no errors take place in the moving of the business spot.

4-8 Months ahead of the Office Move 

It is a good option to hire a project manager as a moving manager to make sure there is no problem. Making a move checklist of major and minor tasks gives a common idea of all the aspects that need to be taken care of. Setting a budget can help the coordinator prioritize the tasks and expenses and professionally take care of the moving business. If the new location is rented then have the landlord make improvements and if the place is purchased then get contractors to make the new workstation attuned for your line of work. A few other things such as getting new phone lines, getting essential permits and inform the employees of the move of the location.

2-4 Months ahead of the Office Move 

This is the time to hire movers for moving the office to its new location. Also this is the best time to make confident that the new office is well equipped with utilities with electricity, water and heating. The IT department l want time to move the server and if there is any difficulty then they may have to use a third location until the problem with the new office is permanent. The moving checklist can help ensure that no mistakes are made and no point is elapsed.

One Month ahead of the Move 

It is best to continuously stay in touch with the landlord in case of rented office so that he is updated on the condition of the move. The next part of the moving checklist is to make an inventory for the equipment and furnishings. frequently the moving company provides the moving cartons and crates but make sure that the office starts packing by this time. The change of address needs to be filed with the post office and clients and customers need to be informed. Apart from that new stationery and business cards need to be printed with the new address mentioned on them.

One Week 

It is important to not schedule any meetings during the week and concentrate on the move. The IT department should make a back up of necessary files. It is best to visit the new office once to make sure everything is in order. As people typically forget and the moving checklists are here to remind the managers and employees need to be given new key cards, and keys and other information about the new office.

Moving Day 

It is best to let the employees have a day off, as they can be a impediment in the moving process. Also the moving manager needs to be present to oversee the move and make a few final minute decisions. Hence, the moving checklist can make a tedious task less impeding and easy to accomplish.

You might also like: Careful Consideration - An Office Move

Select the exact Moving Boxes

Whether you are moving to a new city or just across the town, moving and packing becomes a task. The main supplies that come up are finding good moving boxes, truck rentals and careful packaging that will keep your subtle items and other goods safe while being transferred. Packing is not fun but an important component of your move and good worth moving boxes are significant. Professional moving boxes are heavy-duty cardboard boxes with corrugated patterns in different sizes, which is used to facilitate and ease a safe moving process.

Box type. Super strong packing boxes with defending bubble wrap or cellulose keep your delicate items such as glassware and dishes protected. But if you are looking for the best boxes, professional moving boxes become your best bet. For non breakable items, the single walled ribbed cardboard boxes are best to pack your electronic goods, television, clothes etc. while for fragile items its best to use the double lined, bubble wrap moving boxes with additional fillings of Styrofoam, to keep glass, dishes and art pieces safe.

Box strength. Usually the moving boxes are tested for strength and durability by a test known as Edge Crush test and the ECT of the box is printed on the side of the box flap, which you can ensure and buy accordingly.

 Professional movers use boxes tested for at least 200 lb or 32 ECT but there are cheaper versions also available for casual moving. You can also use vast cartons and office file boxes to keep goods that may not break or if you are shifting locally. But, long distance moving may need professional moving boxes tested for strength so that accidental opening or breakages do not happen.

Box size. Moving boxes come in a variety of shapes and sizes. You can pick according to your necessities, so check out the professional moving boxes sizes:

• Small Kits-- best to pack records and books or other heavy weight items.

• Medium --18"x14"x12" are best to pack your kitchen ware goods.

• Large--20"x20"x15" can be used to pack linen and huge items.

• Extra large--23"x23"x16" packs TVs, toys, tall lamps and other bigger items.

• Dish pack or Kitchen boxes-- 18"x18"x20" are used to pack your kitchen items and dish boxes with a lot of packing paper to keep fragile items safe.


• Wardrobe large box--24"x24"x40" are double lined and extra wide with hanging bars for keeping your clothes pressed.

• Frame box--41" x 6"x 26" are strong enough for shipping, packing large picture frames, delicate mirrors and any other flat thin items.

• File boxes-- 16" x 12.5" x 10" are excellent to pack your office/ home office supplies.
For safe transit, its best to use boxes that are suited for physical handling, so choose the size to match the goods being packed within it. Also, if you are packing yourself, ensure that each moving box is a safe lifting weight for whoever is going to move your goods.

The best characteristic of moving boxes is that these are recyclable and eco friendly, being made out of cardboard so you don't have to worry about adding to the waste, after the move. If you are on the look out for buying strong moving boxes, you can either look up your local Yellow pages or directories but now even browsing online will help you as there are many companies listed which sell moving box kits that saves you a significant amount of money.

Moving Tips: When you are moving household goods or furnishings long-distance, always verify the insurance terms and conditions on whether your belongings need to be packed by expert movers in order to be insured. This typically relates to overseas moves where packaging has to meet shipping standards in order to meet insurance conditions.